Apply to Vote By Mail

Placer County Office of Elections
2956 Richardson Drive
PO Box 5278
Auburn, Ca 95604
Phone: (530) 886-5650
E-mail: [email protected]

Who Can Apply For A Vote-By-Mail Ballot (Election Code Sec. 3003)
Any registered voter may apply to receive a Vote-By-Mail ballot. Requesting a ballot by mail allows individuals to vote without going to a polling place on Election Day. Vote-By-Mail ballots are mailed out beginning 29 days prior to an election. Ballots may be returned by mail, in person or via the 24-hour, drive-up, drop-off ballot box located at the Placer County Office of Elections. Look for our early ballot drop off sites in your Sample Ballot Pamphlet. Ballots can be dropped off at any Placer County polling place on Election Day from 7:00 AM until 8:00 PM.

  1. To receive a Vote-By-Mail ballot for the current election you may call the Office of Elections at 530-886-5650 or toll free in CA 1-800-824-8683.
  2. You may choose to complete a Vote-By-Mail Application for the current election or use the application provided in your Sample Ballot Pamphlet.
  3. You may also submit a written request to the Office of Elections. Written requests must include your full name, date of birth, the name and date of the election you are requesting a ballot for, your Placer County residence address, the mailing address you wish the ballot to be sent to (if different from your residence address), a telephone number is helpful but not required, and your signature. All written requests should be sent to the Placer County Office of Elections at P.O. Box 5278, Auburn CA, 95604.

Last Day To Request A Vote-By-Mail Ballot To Be Mailed To You
The last day, by law, to request a Vote-By-Mail ballot is 7 days prior to an election. If it is less than 7 days prior to an election, you may visit the Office of Elections in person and request a ballot over the counter or contact our office at 530-886-5650 or toll free in California at 1-800-824-8683 for more information as we may be able to deliver a ballot to you if feasible.

Vote-By-Mail Application

The Vote-By-Mail Application is available online in PDF format. Complete the form, sign and return it to our office:

Download the Adobe Acrobat PDF Reader free from the Adobe website. Adobe provides detailed instructions on downloading and installing their free PDF reader.

Returning Your Vote-By-Mail Ballot
You may return your voted Vote-By-Mail ballot by mail, in person to the Placer County Office of Elections or by dropping it off at any Placer County polling place by 8:00 PM on Election Day. Voted ballots must be received by the Office of Elections no later than 8:00 PM on Election Day. A postmark is not acceptable for this purpose. Consider mailing your ballot back early. The Office of Elections in Auburn also has a 24-hour, drive-up, drop-off ballot box for voted ballots. Look for our early ballot drop off sites in your Sample Ballot Pamphlet, or on our website under “Current Election” or call our office at 530-886-5650 or toll free in California at 1-800-824-8683 for more information. If you are unable to return your voted ballot yourself, you may have a relative (spouse, child, parent, grandparent, grandchild, brother or sister or a person residing in the voter’s household) deliver the ballot for you. Be sure to sign the return envelope for your voted ballot or your ballot cannot be counted.

Military and Overseas Voters
Definition of UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) voters: Citizens who are members of the Uniformed Services, Merchant Marine, commissioned corps of the Public Health Service, the National Oceanic and Atmospheric Administration and the family members of the above and overseas citizens. Uniformed Services are defined as the U.S. Armed Forces, (Navy, Army, Air Force, Marine Corps, and Coast Guard), Merchant Marine, commissioned corps of the Public Health Service, and the National Oceanic, and Atmospheric Administration and family members of all of the above. Overseas citizens are defined as citizens who reside outside the United States. For more information, go to Military and Overseas Voters.

If you have any questions regarding this process please contact our office directly at 530-886-5650 or toll free in California at 1-800-824-8683 or via e-mail at [email protected]. Placer County contact information can also be found at the nonpartisan Overseas Vote Foundation (OVF) website. Their website address is www.overseasvotefoundation.org. OVF’s website features a complete election official directory for all fifty states and United States territories. More information can be found at www.fvap.gov.

Apply for Permanent Vote-By-Mail (PVBM) Status

Who Can Apply For Permanent Vote-By-Mail Status? (Election Code Sec. 3201)
Any registered voter may apply at any time to become a Permanent Vote-By-Mail Voter. Permanent Vote-By-Mail status allows individuals to automatically receive their ballot in the mail for all future elections. Vote-By-Mail ballots begin to be mailed to voters 29 days prior to an election.

To Apply for Permanent Vote-By-Mail Status: (choose an option)

  • Call the Office of Elections at 530-886-5650 or toll free in California at 1-800-824-8683
  • Download and print the Permanent Vote-By-Mail Application. Once completed, mail the application to the Office of Elections at P.O. Box 5278, Auburn CA, 95604.
  • Download and print an application for the Permanent Vote-By-Mail status from the Secretary of State’s website at www.sos.ca.gov. Once completed, mail the application to the Office of Elections at P.O. Box 5278, Auburn CA, 95604.
  • Apply in person at the Office of Elections located at 2956 Richardson Dr, Auburn CA, 95603. Regular office hours are Monday through Friday 8:00 AM to 5:00 PM. For added convenience the Placer County Office of Elections may be open on weekends prior to an election. Contact the Office of Elections at 530-886-5650 or toll free in California 1-800-824-8683 for election specific hours or check under Current Elections from the home page for special weekend hours.
  • Submit a written request for Permanent Vote-By-Mail status to the Office of Elections at P.O. Box 5278, Auburn CA, 95604. Be sure to include:
    1. Your full name
    2. Your residence address
    3. The address to which you would like your ballot mailed (if different than your residence address) 
    4. Your date of birth
    5. Your signature
    6. Your phone number (optional but helpful)  
  • Complete the Application for Permanent Vote-By-Mail status found in the Sample Ballot and Voter Information Pamphlet. Once completed, mail the application to the Office of Elections at P.O. Box 5278, Auburn CA, 95604.
  • Request an Application for Permanent Vote-By-Mail status by telephone from the Office of Elections. Applications are available by request at 530-886-5650 or toll free in California 1-800-824-8683.

Pursuant to California Election Code Section 3001, you may request a Vote-By-Mail ballot up to seven (7) days prior to an election. For more information on voting and returning your Vote-By-Mail ballot, contact the Office of Elections at 530-886-5650 or toll free in California 1-800-824-8683.

Removal of Permanent Vote-By-Mail Status: (Election Code Sec. 3206)
Your status as a Permanent Vote-By-Mail voter will remain active unless you fail to participate in four (4) consecutive statewide general elections or you submit a written request to cancel the Permanent Vote-By-Mail status. In either case, your registration as a Placer County voter will remain active. However, a new request must be submitted if you wish to reinstate your status as a Permanent Vote-By-Mail voter.

Permanent Vote-By-Mail Voting and the Decline to State Voter in a Primary Election:
California currently uses a Modified-Closed Primary which allows cross-over voting for Unaffiliated or No Party Preference voters during a Presidential Primary Election. The Presidential Primary Election is the only election in which your political affiliation affects the ballot you receive. Because of this, prior to every Presidential Primary Election the Placer County Office of Elections will send a letter to all unaffiliated Vote-By-Mail voters informing them of the parties that permit “cross-over” voting. The letter contains a list of available “cross-over” party ballots along with the option to choose a party ballot for that election. Contact the Placer County Office of Elections at 530-886-5650 or toll free in California at 1-800-824-8683, or visit the Secretary of State’s website at www.sos.ca.gov for more information.

Frequently Asked Questions: Vote-By-Mail and Permanent Vote-By-Mail Voting

 


What is Vote-By-Mail voting and how does it work?

Vote-By-Mail voting allows registered voters to cast a ballot without going to a polling place on Election Day. If a registered voter submits a request for a Vote-By-Mail ballot, the Elections Office will send the ballot to the address listed on the request beginning 29 days prior to Election Day. Once the Vote-By-Mail ballot has been completed it may be returned in person or via the 24 hour drive-up, drop-off ballot box located at the Placer County Elections Office. The Elections Office is located at 2956 Richardson Drive, Auburn CA, 95603. Regular business hours are Monday through Friday from 8:00 A.M. to 5:00 P.M. For added convenience the Placer County Elections Office may be open on weekends prior to an election. Contact the Elections Office for election specific hours. Vote-By-Mail ballots may also be submitted at any polling place in Placer County from 7:00 A.M. to 8:00 P.M. on Election Day.

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Do I have to request a Vote-By-Mail ballot for every election?
State law allows any voter to be a Permanent Vote-By-Mail voter. If you are a Permanent Vote-By-Mail voter, you do not need to complete an application for each election. Your ballot will be automatically mailed to you 29 days prior to every election.

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Can someone else pick up my Vote-By-Mail ballot?
Yes. According to Election Code 3009(b), the ballot can be picked up by a voter’s spouse, child, parent, grandparent, grandchild, sibling, or a person residing in the same household as the Vote-By-Mail voter. The individual picking up the ballot must be at least 16 years of age or older. Written authorization is necessary along with the voter’s Vote-By-Mail Application. No application is necessary if the voter is a Permanent Vote-By-Mail voter. Further, in both situations a Penalty of Perjury Statement will be signed at the Elections Office by the person picking up the ballot for the voter.


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Who is eligible to become a Permanent Vote-By-Mail voter?
Any registered voter can apply to become a Permanent Vote-By-Mail voter. Ballots for Permanent Vote-By-Mail voters are automatically mailed to the address listed on the completed Voter Registration Form. By law the Elections Office cannot accept Vote-By-Mail ballot applications or requests less than 7 days prior to an election.

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How do I apply to become a Permanent Vote-By-Mail voter?
If you are currently registered to vote within Placer County and would like to apply for Permanent Vote-By-Mail Status, you may:

 

  • Download and print the Permanent Vote-By-Mail Application from our website. Once completed, mail the form to the Elections Office at P.O. Box 5278, Auburn CA, 95604.
  • Download and print an application from the Secretary of State’s website at www.sos.ca.gov. Once completed, mail the form to the Elections Office at P.O. Box 5278, Auburn CA, 95604.
  • Apply in person at the Elections Office located at 2956 Richardson Dr, Auburn CA, 95603. Regular office hours are Monday through Friday 8:00 A.M. to 5:00 P.M. For added convenience the Placer County Elections Office may be open on weekends prior to an election. Contact the Elections Office at 530-886-5650 or toll free in California 1-800-824-8683 for election specific hours.
  • Submit a written request for Permanent Vote-By-Mail Status to the Placer County Elections Office at P.O. Box 5278, Auburn CA, 95604. Be sure to include:

1. Your full name
2. Your residence address
3. The address to which you would like your ballot mailed (if different than your residence address)
4. Your date of birth
5. Your signature

  • Complete the Application for Permanent Vote-By-Mail Status found in the Sample Ballot and Voter Information Pamphlet. Once completed, mail the application to the Elections Office at P.O. Box 5278, Auburn CA, 95604.
  • Request an Application for Permanent Vote-By-Mail Status by telephone from the Elections Office. Applications are available by request at 530-886-5650 or toll free in California 1-800-824-8683.

Your status as a Permanent Vote-By-Mail voter will remain active unless you fail to participate in four (4) consecutive statewide general elections or you submit a written request to cancel this service. In either case, your registration as a Placer County voter will remain active. However, a new application must be submitted if you wish to reinstate your status as a Permanent Vote-By-Mail Voter.

Mail-in applications and requests for Vote-By-Mail ballots must be received no later than 7days prior to Election Day. After that, normally you must apply in person at the Placer County Elections Office. Although Elections Code Sec 3021 provides that under certain conditions a ballot may be delivered to the voter. Contact the Elections Office at 530-886-5650 or toll free in California 1-800-824-8683 to see if we can assist.

If you are not currently registered to vote in Placer County but would like to register and apply for Permanent Vote-By-Mail Status, you may:

  • Print a Voter Registration Form and Permanent Vote-By-Mail Application from our main webpage or the Secretary of State’s website at www.sos.ca.gov. Once completed, simply sign and mail the forms to the Elections Office at P.O. Box 5278, Auburn CA, 95604.
  • Register to vote and request a Vote-By-Mail ballot by applying in person at the Placer County Elections Office located at 2956 Richardson Drive, Auburn CA, 95603. Office hours are Monday through Friday, 8:00 A.M. to 5:00 P.M.
  • Voter Registration Forms are also available at local libraries, post offices, DMV offices and City Clerk’s offices.

For more information on voting and returning your Vote-By-Mail ballot, contact the Elections Office at 530-886-5650 or
toll free in California 1-800-824-8683.

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When are Vote-By-Mail ballots mailed out?
By law Vote-By-Mail ballots are mailed to voters beginning 29 days prior to an election. Ballots are mailed continuously up until 7 days prior to Election Day. Vote-By-Mail voters may also choose to vote at the Placer County Elections Office from 29 days prior to an election and up until 8:00 P.M. on Election Day.

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What if I am a Permanent Vote-By-Mail voter and move?
By law, election mail (including ballots and sample ballots) cannot be forwarded. You will need to re-register to vote and mark the appropriate box for Permanent Vote-By-Mail Status. Your ballot will be sent to the mailing address currently listed in your voter file before every election in which you are eligible to vote. If you move or change your mailing address and do not update your contact information, your ballot will be returned to the Elections Office as undeliverable. Contact the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683 to confirm that you are currently registered.

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What if my Vote-By-Mail ballot does not arrive in the mail?
Contact the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683 to confirm that you are currently registered and the date your ballot was mailed out. If necessary we can send you a replacement ballot.

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What if I am out of town when the Vote-By-Mail ballots are mailed? How do I vote?
You may request a ballot to be sent to a temporary mailing address by contacting the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683. Vote the ballot once it has arrived, sign the return ballot envelope where indicated and return it in the mail to the Elections Office with the envelope provided. In order for the ballot to be counted, it must be received by the Elections Office prior to 8:00 P.M. on Election Day; a postmark is not acceptable for this purpose.

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I am currently out of the country and the mail is slow. Can I apply for a Vote-By-Mail ballot earlier than the designated 29 days prior to an election?
You may apply for and receive a Vote-By-Mail ballot earlier than 29 days if you are eligible for Special Vote-By-Mail Status. Under California Election Code EC300 (b) a Special Vote-By-Mail voter is described as an elector who meets any of the following requirements:

  • A member of the armed forces of the United States or any auxiliary branch thereof.
  • A citizen of the United States temporarily living outside of the territorial limits of the United States or the District of Columbia.
  • An individual serving on a merchant vessel documented under the laws of the United States.
  • A spouse or dependent of a member of the armed forces or any auxiliary branch thereof.

To learn more visit our website at Military and Overseas Voters or contact the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683.

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How do I vote using a Vote-By-Mail ballot?
In order to successfully complete a Vote-By-Mail ballot, you must:

  • Follow the directions included with your Vote-By-Mail ballot.
  • Use a black or dark blue ink pen or a #2 pencil and completely fill in the oval next to the candidate or measure on which you are voting.
  • Place your voted ballot in the return envelope provided, sign the envelope and mail it to the Elections Office for processing.
  • Be sure that your signature and address are on the return envelope. Ballots without a signature on the return envelope cannot be counted.

Voted ballots must be returned to the Elections Office no later than 8:00 P.M. on Election Day; a postmark is not acceptable for this purpose. So be sure to mail you’re ballot back early!

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What if I make a mistake on my Vote-By-Mail ballot? Can I get a new one?
Yes. According to California Election Code 14288, voters are eligible to receive up to two (2) replacement ballots during an election. Replacement ballots are available by request through the Placer County Elections Office. You may receive a replacement ballot by mail, at the Placer County Elections Office or your designated polling place on Election Day. Please note, replacement ballots are mailed up until seven days prior to Election Day.

To request a replacement ballot or find out the location of your polling place contact the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683. The Elections Office is located at 2956 Richardson Drive, Auburn CA, 95603.

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As a Vote-By-Mail voter, how will I receive information about candidates and measures?
You will be mailed a Sample Ballot and Voter Information Pamphlet for all local candidates and measures. In a statewide election, every household will receive a Voter Information Pamphlet with information about State propositions and candidates. To learn more visit our website at Current Election and/or the Secretary of State’s website at www.sos.ca.gov for more information on candidates and measures.

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During a Primary Election, how are non-partisan Vote-By-Mail voters notified of which political parties will allow voting for partisan candidates?
The Elections Office will send a letter to all non-partisan, Vote-By-Mail voters informing them of the parties that permit “cross-over” voting. The letter contains a form for non-partisan voters to complete in order to request the ballot for one of those political parties. Voters may also visit the Secretary of State’s website at www.sos.ca.gov for more information.

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When should I return my voted Vote-By-Mail ballot?
All Vote-By-Mail ballots whether sent by mail or submitted in person must be received by the Elections Office prior to 8:00 P.M. on Election Day. Postmarks are not acceptable. Vote-By-Mail ballots received after 8:00 P.M. on Election Day cannot be counted.

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What should I do if I think the Elections Office may not receive my voted ballot in time by mail?
You may return your ballot:

  • In person to the Placer County Elections Office. The Elections Office is located at 2956 Richardson Drive, Auburn CA, 95603. Regular office hours are: Monday through Friday from 8:00 A.M. to 5:00 P.M. For added convenience the Placer County Elections Office may be open on weekends prior to an election. Contact the Elections Office for election specific hours.
  • Via the 24 hour drive-up, drop-off ballot box in front of the Placer County Elections Office. The Elections Office is located at 2956 Richardson Drive, Auburn CA, 95603.
  • At any Placer County polling place from 7:00 A.M. to 8:00 P.M. on Election Day.

If you have mailed or misplaced your ballot you may vote provisionally at your designated polling place in Placer County on Election Day. For more information visit the Frequently Asked Questions section of our website relating to Provisional voting or contact the Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683.


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What if my ballot becomes lost or damaged?
Call the Elections Office for a replacement ballot at 530-886-5650 or toll free within California at 1-800-824-8683. If it is too late for us to send you a replacement in the mail, you may pick one up at the Placer County Elections Office. The Elections Office is located at 2956 Richardson Drive, Auburn CA, 95603. Regular office hours are: Monday through Friday from 8:00 A.M. to 5:00 P.M. For added convenience the Placer County Elections Office may be open on weekends prior to an election. Contact the Elections Office for election specific hours.

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Can I still vote at a polling place if I am a Permanent Vote-By-Mail voter?
Yes. In order to vote at a polling place you must first surrender your Vote-By-Mail ballot in the return envelope to the poll worker before receiving a regular ballot.

If you are unable to surrender your Vote-By-Mail ballot at the polling place, you may still vote a provisional ballot. The provisional ballot will be reviewed by the Elections Office to determine eligibility and to make sure the original Vote-By-Mail ballot has not already been returned.

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I’m in a Mail Ballot Precinct, why?
Voters may be required to Vote-By-Mail if their precinct has fewer than 250 registered voters on the 88th day prior to an election and is declared to be a “Mail Ballot Precinct” by the Elections Office. Notification is mailed to voters prior to each election to advise that they live in a Mail Ballot precinct. Voters who line in a Mail Ballot precinct may vote in person at the Elections Office located at 2956 Richardson Drive, Auburn CA, 95603.

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Do you count all of the ballots that arrive by mail?
Every returned envelope that contains a ballot, verifiable signature and is received prior to 8:00 P.M. on Election Day will be counted.

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How can the Elections Office be certain the ballot I return belongs to me?
According to California Election Code 3019, once your Vote-By-Mail ballot has been returned to the Elections Office, the signature on the return envelope will be compared to the signature on your Voter Registration Form. If there is a match your ballot will be counted. If the signatures do not match the ballot cannot be counted. However, our office may attempt to contact you directly. A new Voter Registration Form will be mailed out to you so that we may obtain your current signature for future elections.

If a signature was not provided on the return envelope containing your ballot, it may be mailed back to you for signing or (depending on the proximity of the election) our office may attempt to contact you directly.

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Where can I find more information on Vote-By-Mail voting?
To find out more about voting by mail or your status as a Vote-By-Mail voter, contact the Placer County Elections Office at 530-886-5650 or toll free in California at 1-800-824-8683.

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